Using VPN Tracker with team members? TeamCloud makes it easier than ever to share VPN connection setups across your team, so everyone gets secure remote access to the company network on Mac, iPhone or iPad.
This guide explains step-by-step how to share VPN connections with your team in VPN Tracker TeamCloud.
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Set up your VPN Tracker team
In order to use TeamCloud, you first need to have created a VPN Tracker team. This is easy and setup should only take a few minutes to complete. Once your team is created, you’re ready to share VPN connection settings securely using TeamCloud.
VPN Tracker TeamCloud
VPN Tracker TeamCloud – What Is It?
VPN Tracker TeamCloud is a cloud-based solution that allows you to securely share VPN connection with team members. Create a connection on the web or in the VPN Tracker app and remotely roll it out to your team using end-to-end encryption.
Prerequisites for Sharing a VPN Connection
In order to use TeamCloud, you need to have set up a VPN Tracker team for your organization.
To share VPN connection in TeamCloud, a VPN Tracker plan is required, as well as the Team Manager or Organizer role. With these prerequisites in place, you can share VPN connection access across your entire organization.
How to Share VPN Connection with Team Members
To share VPN connection with your team, open VPN Tracker, go to Connections in the sidebar menu, and choose Create Connection:
Then, select your office gateway from the dropdown list and follow the steps in the setup wizard to finish creating your connection.
If you have questions about your VPN configuration, some useful resources include:
Once your VPN connection has been configured, it will be saved in your team. You can then proceed to share your VPN Connection with new team members by going to the connection list and selecting Share:
You can now enter the details of the person you wish to share the VPN connection with, and assign them an available plan. After this, they will receive an email invitation to join your team and start connecting to your shared VPN connection.
As soon as you have completed setup and saved your new connection, it will be available in your team's connection list when they log in to VPN Tracker on Mac, iOS, or the web.
Grant New Team Members VPN Access
When a new member joins your VPN Tracker team, VPN Tracker has to set up their TeamCloud encryption keys.
This happens automatically when they open VPN Tracker and an admin is online to approve. If another team member is not available, their TeamCloud setup can also be confirmed by a Team manager under my.vpntracker.com.
This makes it simple to onboard new colleagues and instantly share VPN connection access with them.
Team managers can grant new members connection access at my.vpntracker.com
VPN Tracker TeamCloud
VPN Tracker TeamCloud – What Is It?
VPN Tracker TeamCloud is a cloud-based solution that allows you to securely share VPN connection with team members. Create a connection on the web or in the VPN Tracker app and remotely roll it out to your team using end-to-end encryption.
Prerequisites for Sharing a VPN Connection
In order to use TeamCloud, you need to have set up a VPN Tracker team for your organization.
To share VPN connection in TeamCloud, a VPN Tracker plan is required, as well as the Team Manager or Organizer role. With these prerequisites in place, you can share VPN connection access across your entire organization.
How to Share VPN Connection with Team Members
To share VPN connection with your team, open VPN Tracker, go to Connections in the sidebar menu, and choose Create Connection:
Then, select your office gateway from the dropdown list and follow the steps in the setup wizard to finish creating your connection.
If you have questions about your VPN configuration, some useful resources include:
Once your VPN connection has been configured, it will be saved in your team. You can then proceed to share your VPN Connection with new team members by going to the connection list and selecting Share:
You can now enter the details of the person you wish to share the VPN connection with, and assign them an available plan. After this, they will receive an email invitation to join your team and start connecting to your shared VPN connection.
As soon as you have completed setup and saved your new connection, it will be available in your team's connection list when they log in to VPN Tracker on Mac, iOS, or the web.
Grant New Team Members VPN Access
When a new member joins your VPN Tracker team, VPN Tracker has to set up their TeamCloud encryption keys.
This happens automatically when they open VPN Tracker and an admin is online to approve. If another team member is not available, their TeamCloud setup can also be confirmed by a Team manager under my.vpntracker.com:
Team managers can grant new members connection access at my.vpntracker.com
Zero-Trust Options for Sharing VPN Connections
VPN Tracker also offers teams various zero-trust sharing options, so you always have full control over who has access to which VPN connections. These features ensure that when you share VPN connection details, they stay protected and visible only to authorized users.
Hide VPN Connection Details When You Share VPN Connection
Before you share your VPN connection in TeamCloud, go to Security. In the share panel, check the box "Hide connection details from team members":
Hide connection data from team members to minimize the risk of data leaks
When another team user selects the connection, fields with connection data (e.g. VPN gateway URL) will remain blank:
Hide connection settings for team members
Creating user groups
VPN Tracker user groups are another easy way to implement zero trust policy in your organization. Set up groups and configure role-based access to share VPN Connection and ensure users only have access to the connections they need.
To create new user groups, log in to your my.vpntracker account and go to Groups in the sidebar menu:
Add a new user group at my.vpntracker.com
Give your new group a name
Once you have set up a group, click on the settings icon to add users and connections to it:
Select and invite group members via the dropdown
Select connections that group members should have access to
After a user group has been successfully configured, you can select it when inviting future members to your team or when creating new team connections: Groups give you more control over how you share VPN connection access with different departments.
Specify a user group when setting up a new connection
Update connection settings
You have shared a VPN Connection and need to update the pre-shared key or network range? With VPN Tracker TeamCloud you can easily roll out connection changes to your team - with no enduser action required. This means any time you update or share VPN connection changes, your whole team stays in sync automatically.
Log in to your my.vpntracker account and go to Team Connections in the sidebar. Here you will see all your team's connections. Click on Edit to update the configuration:
Update your VPN connections on the web for all users
When you've finished making changes, click Save Configuration to update the connection and seamlessly roll out changes for all users:
Save new changes for everyone in your team
Updating a connection in VPN Tracker for Mac
You can also update connections directly in the VPN Tracker for Mac app. Choose a connection in the sidebar, click Configure, then make your changes and click Push to TeamCloud when done:
Update connections in the VPN Tracker app and push changes to TeamCloud
Delete a shared VPN connection
If you want to remove a shared VPN connection from your team, you can do so in the connections overview in your my.vpntracker account. Deleting a connection will stop sharing that VPN connection with your team across Mac, iOS, and web.
Choose the VPN connection you want to delete and click the Details button:
In the details view, scroll down to the bottom of the panel to delete the connection:
Delete a team connection
Alternatively, right-click on a TeamCloud connection in the VPN Tracker for Mac app and select Remove from TeamCloud to delete for all users:
Delete a TeamCloud connection in VPN Tracker for Mac
New to VPN Tracker?
Start your free, 7 day VPN Tracker trial today to test all the latest features.
During your trial, you can set up TeamCloud and try out how easy it is to share VPN connection setups with your team.
